12. Records and Statistics

PURPOSE

Records and statistics provide a history of the activities of, and improvements to, the Occupational Safety and Health Program. They provide evidence that steps were
taken to control or eliminate specific hazards. Proper documentation is one step in demonstrating the due diligence standard of care.

DEPARTMENTAL REQUIREMENTS – Department of Chemical and Biological Engineering

To help verify and track the Occupational Safety and Health Program, the types of records that theDepartment of Chemical and Biological Engineering maintains are:

  • first aid records
  • WCB inspection reports
  • incident / accident reports
  • accident investigation reports
  • formal inspection and hazard reports
  • local safety committee minutes
  • training and orientation records

Departmental records are then used in developing statistics to identify:

  • types of injuries
  • total claims loss for each injury
  • total time loss for each injury

Trend analysis is produced from all data accumulated under the OSH program to identify patterns, which may lead to the identification of systematic problems not perceived when looking at isolated incidents.

Records and statistics are reviewed regularly at senior management and Safety Committee meetings. This process is crucial to identifying:

  • trends and hazards not previously identified
  • outdated or ineffective control measures.

UNIVERSITY REPORTS

All accidents and WCB claims must be reported to Health Safety and Environment on a standard accident report and investigation form, within 24 hours. From this information, and data from the WCB, the Health Safety and Environment Department forwards relevant information to the WCB and compiles a monthly report that lists the number of accidents and classifies them by cause, injury, job classification and faculty. A brief narrative description of each accident is also produced and past year and year to date summaries are provided which are compared with previous year’s data. The associated WCB costs of medical, wage loss, and pension amounts are also reported.

This report is circulated to the University Health and Safety Committee, VP Admin and Finance, and AVP Human Resources. The report is published on: www.safety.ubc.ca